OPEN UNTIL FILLED with committee review starting on December 12th.

Essential Functions

• Administers complex payroll software system (e.g. converting and modifying software relating to payroll, retirement, and tax systems, etc.) for the purpose of resolving processes and ensuring compliance with all reporting requirements.
• Assists auditors in providing requested payroll information (e.g. contract requirements, time sheets, wages paid, etc.) for the purpose of providing required information and/or coordinating necessary project activities.
• Assumes, at the discretion of the Assistant Superintendent/Vice President, Controller role in Controller’s absence for the purpose of ensuring continuity in the department in all situations.
• Collaborates with Controller for the purpose of providing documentation and/or information in the areas of budget projections and federal and state regulatory reporting.
• Coordinates with district personnel, departments and external parties (e.g. Human Resources, Risk Management, all employees, Institutional Technology staff, software vendors, IT, HR, Napa County Office of Education, etc.) for the purpose of implementing and maintaining service, systems, programs, and processes relating to payroll, while ensuring compliance with administrative and legal requirements.
• Develops a wide variety of documents and materials, independently and through delegation to other personnel (e.g. plans, proposals, policies, budgets, reports, correspondence and memoranda, procedures, forms, etc.) for the purpose of documenting activities, providing reference, conveying information, and complying with established requirements.
• Directs payroll activities and operations (e.g. planning, coordination, management and assisting the Office of Business and Finance, etc.) for the purpose of providing services within established timeframes and ensuring accuracy, completeness, and compliance.
• Facilitates a wide variety of meetings (workshops, staff meetings, seminars, community meetings, etc.) for the purpose of identifying issues, developing recommendations, serving as District representative.
• Generates budget development (e.g. salary and benefits cost projections, etc.) for the purpose of ensuring accurate information for sabbatical requests and collective bargaining proposals.
• Implements processes and related activities (e.g. compensation and related benefit sections of employee contracts, collective bargaining agreements, current laws and regulations, salary schedule matrices, results of compensation studies, etc.) for the purpose of complying with regulatory requirements and established guidelines while ensuring accuracy in all employee compensation processes.
• Maintains all coding (e.g. master tables for the payroll, tax, retirement, and health insurance reporting modules, etc.) for the purpose of providing up-to-date reference trail, availability of information as needed and ensuring confidentiality.
• Monitors and prepares required local, state and federal reports (e.g. reconciling, producing, submitting all Federal and State tax reporting, including monthly and quarterly reports and deposits, W2 and 1095-C Health Care forms, etc.) for the purpose of ensuring compliance and accuracy with all mandatory filings.
• Participates in a variety of meetings (e.g. workshops, district committees, seminars, conferences, etc.) for the purpose of conveying and gathering information regarding a wide variety of subjects required to carry out their administrative responsibilities.
• Performs personnel administrative functions (e.g. hiring, interviewing, evaluating, supervising, etc.) for the purpose of maintaining adequate staffing, enhancing productivity of personnel, and achieving objectives of department.
• Prepares a variety of external and internal reports and summaries related to payroll (e.g. taxes, tax-sheltered annuities, insurance deductions, insurance premium payments, accrued vacation, accrued sick leave, retirement, health and welfare benefits, etc.) for the purpose of documenting activities and issues, meeting compliance requirements, and providing reference materials.
• Presents information on a variety of topics related to administrative responsibilities (e.g. financial information, overviews of programs/services, policies and procedures, etc.) for the purpose of providing general information, training others, and implementing actions.
• Processes payroll for all regular full-time, part time, hourly, and student employees (e.g. adjusting pay, determining appropriate budget and retirement codes, calculating pay rates and deductions, etc.) for the purpose of ensuring accuracy of payments and resolving payroll problems.
• Recommends policies, procedures and/or actions for the purpose of providing direction for meeting objectives and maintaining compliance based upon changing governmental regulations.
• Researches all new or revised laws (e.g. Education and Government codes, STRS, PERS, Pension Reform Act, existing health care act, IRS, Franchise Tax Board, Social Security, Medicare, etc.) for the purpose of implementation of all regulations within the scope of the payroll department.
• Responds to inquiries regarding a variety of procedures and requirements (e.g. payroll procedures, record keeping requirements, interpretation of leave policies, wage garnishments, savings, contributions, direct deposits, etc.) for the purpose of providing information and resolving problems.
• Serves as lead trainer of the Business and Finance Office for the purpose of providing on-going expertise and support to staff and ensuring efficiently performed processes in compliance with established guidelines.
• Supervises payroll functions including preparation, maintenance and processing for the purpose of ensuring compliance with governmental regulations, laws and policies.

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Minimum Qualifications

Skills, Knowledge and Abilities:

SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: applying pertinent policies, codes and requirements; operating standard office equipment including pertinent software applications; planning and managing projects; preparing and maintaining accurate records; and hiring and training staff.

KNOWLEDGE is required to perform algebra and/or geometry; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: general accounting procedure; integrated payroll software; concepts of database structures; federal and state payroll regulations and laws; and payroll processes.

ABILITY is required to schedule a significant number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and consider a number of factors when using equipment. Flexibility is required to independently work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using a variety of standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize job-related equipment. Independent problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: providing direction and leadership; communicating with diverse groups including personnel, employees, and administrators; meeting deadlines and schedules; setting priorities; working with multiple projects, frequent interruption, and changing work priorities; working with detailed information/data and maintaining accurate records; maintaining confidentiality; problem solving; providing technical expertise; and demonstrated sensitivity to and understanding of the diverse academic, socioeconomic cultural, disability, gender identity, sexual orientation, and ethnic background of community college students.

Responsibility:
Responsibilities include: working independently under broad organizational guidelines to achieve unit objectives; managing a department; directing the use of budgeted funds within a work unit. Utilization of resources from other work units is often required to perform the job's functions. There is a continual opportunity to impact the organization's services.

Working Environment:
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 60% sitting, 20% walking, and 20% standing. This job is performed in a generally clean and healthy environment.

Experience:
Job related experience with increasing levels of responsibility.

Education:
Bachelor’s degree in job-related area.

Required TestingCertificates and Licenses:
Valid Driver’s License & Evidence of Insurability

Continuing Educ. / Training:
Maintains Certificates and/or Licenses

Clearances:
Criminal Background Clearance
Tuberculosis Clearance

Title 8, USC, Section 1324-A requires verification of eligibility for employment in the United States.